The NZPA Privacy Policy can be seen HERE
PRIVACY POLICY
INTRODUCTION
Welcome!
You have joined the New Zealand Pistol Association Inc, trading as Pistol New Zealand.
As you have shared private information with us, it is important for you to know why and how this information is collected and the steps we take to help protect your privacy.
The New Zealand Pistol Association (NZPA) (we, us, our) follows with the New Zealand Privacy Act 2020 (the Act) when dealing with your personal information. Personal information is information about an identifiable individual (a
natural person).
This policy sets out how we will collect, use, disclose and protect your personal information, when engaging with the NZPA. The information may be gathered directly though your engagement with the NZPA or though a third party such as a NZPA member club. For ease of reference, in this policy we shall use the term ‘Members/Membership” to mean a member of NZPA or an individual affiliated to NZPA through a member club.
This policy does not limit or exclude any of your rights under the Act.
If you would like to know more about the Act, see www.privacy.org.nz.
CHANGES TO THIS POLICY
We may change this policy by uploading a revised policy onto the Pistol New Zealand website. The change will apply from the date that we upload the revised policy.
WHO DO WE COLLECT YOUR PERSONAL INFORMATION?
Membership Details:
Membership Details gathered upon joining.
– Membership details obtained by the NZPA are name, address, email address, phone numbers, firearms licence details including the expiry date, date of birth and a signature.
– These details may be gathered by means of a paper membership application form, or an online membership process through the NZPA website.
– Should any details change it is a requirement of the NZPA that NZPA be advised as soon as practicable.
The NZPA website has a member update function that allows members and member clubs to send in updated details that are added to the NZPA database.
Online Shop:
– The Online Shop collects details so they can deliver ordered goods.
– Information collected will include name, delivery address, phone number and email address.
Manual Events Entry Forms:
– Information collected will include name, club, date of birth, mobile number and email address. They may also include (if applicable) holster number, NZPA number and reference to a specific section of the NZPA.
Website Events Entry Forms via the PNZ Match Entry Website:
– Information collected will include name, club, date of birth, mobile number and email address. They may also include (if applicable) holster number, NZPA number and reference to a specific section of the NZPA.
HOW WE USE YOUR PERSONAL INFORMATION
NZPA Membership Forms and the PNZ Database:
The NZPA database information (Membership details), is used by the NZPA Administration Officer or Escrow (Second member of Council) for the following purposes ONLY.
Membership details are used for:
a) Delivery of the Bullshooter (mailed and digitally)
b) Verification of membership during the annual returns from each club
c) Approval of pistol endorsement approvals
d) Maintaining qualification records, (including safety and holster qualifications)
e) Compliance with the Arms Act and its Regulations.
f) Members of the NZPA Council on official business.
g) To inform legitimate enquiries by Police and Customs as authorised explicitly by the NZPA Council.
Online Shop:
– Information collected for the delivery of goods is used to affix to address labels and invoices to the person or club buying the goods.
PNZ Website:
– Personal Information collected on the NZPA website (When a member registers to use the websites, members’ area) is used for verification of membership (Logon and passwords).
Events Entry Forms:
– The entry forms are used solely by the match organisers. The NZPA does not collect direct information off manual entry forms. After a match, the organisers may send updated grading, records and selection lists based on the entry information and performances at the matches.
Results, of these matches are stored in the members only secure part of the NZPA website therefore they are only available to other individual NZPA members of member clubs.
Security of this information is up to each host club and organiser or the NZPA to manage safety and securely for the duration of the forms being used.
At the conclusion of the match all entry forms will be destroyed (shredded or burnt) by the organisers. They will not be placed whole in rubbish or recycling.
Website Event Entry information (NZPA Match Entry Website)
– The entry information gathered by the NZPA Match Entry Website can only be accessed by: The NZPA Administration Officer or Escrow
– The Match Director or Stats Officer only for the match they are managing.
Membership Forms and database Information:
– The physical NZPA membership forms and database are stored by the NZPA Administration Officer for the use of the NZPA Administration Officer and Council.
Online Shop:
– The order details, in digital and paper form will be stored and secured by the Online Shop Co-Ordinator.
PNZ Website:
– All details (Name, Address, Logon and Password) will be securely stored on the servers of the NZPA and NZPA Match Entry websites by the Host provider.
DISCLOSING YOUR PERSONAL INFORMATION
We may disclose your personal information to:
– another company to deliver our national magazine the Bullshooter.
– any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products
– other third parties (for anonymised statistical information)
– a person who can require us to supply your personal information (e.g. Clubs and Ranges)
– any other person authorised by the Act or another law (e.g. a law enforcement agency)
– any other person authorised by you.
A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand. The NZPA securely stores information on the cloud through our daily backups.
PROTECTING YOUR PERSONAL INFORMATION
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
Members have rights of access to, and correction of, personal information that is held by the NZPA. Members may correct or change the information collected at any time and as often as necessary.
Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.
If you want to exercise either of the above rights, email us at [email protected] or send a request to the NZPA Administration Officer via the PNZ Website contact page. Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).
INTERNET USE
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information.
COOKIES
We use cookies and similar technologies (small text files stored on your device) to recognise your browser, maintain secure sessions, enable online services such as our shop and membership system, and help us understand how our websites are used so we can improve them.
You may disable cookies by changing the settings on your browser, although this may mean that some website functions will not work correctly.
We also collect information you provide through our online membership form, online shop, and other forms on our websites, including event entry, contact, administration, and registration forms. We may use website analytics tools,
to gather aggregated information about site usage and performance.
We do not use information collected through the websites for third-party marketing purposes.
CONTACTING US
If you have any questions about this privacy policy, our privacy practices, or if you would like to request access to, or correction of, your personal information, you can contact us at [email protected]
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